Solutions · Sales & Marketing

Verified Outbound Pipeline that builds itself.

Name the topics your buyers research, connect a signal source — or bring your own data — and Kaarvi does the rest. It watches those sources for companies showing real buying intent and finds the decision-makers who own the problem. Then it prepares outreach that claims only what a receipt can back. Nothing sends until you release it — or until you arm it. Arming comes in two rungs: first it drafts on its own; it sends only when you say your word and “go and send”.

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What it feels like to run

A week of pipeline, without the grind

You start the morning with surging companies, not raw lists

Once a source is connected and an admin has set the rhythm, Kaarvi has already ranked which companies moved on your topics overnight. It has found the people who own the decision — named, current, and scored, ready for your review.

Drafts wait for you — grounded, personal, provable

Every draft is written for the person reading it, and every claim in it carries a grounding receipt. Drafts the writer cannot ground are held for you, never mailed on their own. The drafts sit in a queue; until you arm the autopilot to send, none of them moves without you.

You release; it sends as you, through your own tools

Sends go through the email provider you connect and land in your own CRM — or in the funnel Kaarvi keeps for you if you’d rather bring no CRM. Your release is the trigger; every send stays visible to your team in your Library, and is blind-copied to an oversight address if you set one.

A click comes back as a warmer lead

When a prospect engages, their score rises and the hot ones surface. A personal follow-up is prepared on the next beat, written around what they clicked. Once you turn hot-lead replies on and connect a mailbox, it goes out from that mailbox minutes later. Otherwise it waits for your release — or for the autopilot you armed to send to reach it. The loop compounds — signal to conversation, conversation to pipeline.

New — Autopilot

“Take it from here — weekday mornings, my time.”

Arm it once, and the pipeline runs without you

Everything above still holds: drafts wait for your release — until you decide otherwise. When the loop has earned your confidence, say so once. Set the rhythm in plain language and Kaarvi repeats it back — your schedule, your timezone, by name. Say your word and “go” to arm it to draft on its own; say your word and “go and send” to let it send. Then it runs the same loop end to end on every beat — spots the surge, names the buyer, writes the send, and, once you’ve let it, sends it. No one is at the keyboard. The autonomy you granted is standing but never unbounded. A daily send cap starts deliberately small and rises only as real delivery history accrues. If deliveries start coming back uncertain, it pauses itself and tells you instead of pressing on. Your whole team can see it’s armed from the Library. An admin’s stop word — your word and “stop”, spoken any time — halts the autopilot immediately and withdraws every waiting draft, on the record. Anything already handed to your email provider still delivers. The funnel it builds is live data like any other in Kaarvi. Once it’s running, ask “how did outbound do this month” and get the answer, with the receipts behind it.

armed by you, never by default
your schedule, your timezone
a send cap that earns its way up
pauses itself when delivery looks doubtful
an admin’s stop word ends it — on the record

New — Follow-through

“Follow up after 10 days of silence, at most 2 emails per contact.”

No lead goes quiet in a queue nobody checked

The first send was never the hard part — the second one is, and now Kaarvi carries it. When a prospect clicks or replies, the lead warms on the spot. Opens count too, where your email reports them. A reply reaches you as a notice by name, and the next note is written around what they actually did — never a vague “just circling back.” Silence gets handled too. Say how patient to be, in plain language: the days to wait, and the most emails any one person will ever get from you. After the quiet stretch, one more note is prepared to the same rules as the first. Follow-ups stay off until you turn them on: one note per contact, ever, until you say otherwise. The moment someone answers, the sequence ends everywhere and anything still queued to them is withdrawn. And the markets you won’t email are held out before anyone in them is researched or drafted. Name your own list, or keep the cautious default. They are held out before any paid lookup wherever the source shows the country, and counted where a vendor reveals it first.

a reply reaches you by name — and ends the sequence
follow-ups off until you turn them on
your patience, your ceiling per contact
the next note knows what they clicked
held-out markets are skipped before the lookup wherever the source shows the country

The guarantees

Outbound your brand can stand behind

Drafts first, always

Outreach never leaves without your release — by hand, or under the standing autopilot you armed to send — and opt-outs are honored permanently across your workspace.

Every send accounted for

A ledger you can open shows what went out, to whom, when, and how it was delivered; what came back lands on the lead. Receipts, not recollections.

Claims that can prove themselves

If a sentence in a draft can’t be backed, the draft is held for you — never mailed on its own. Your brand never signs something it can’t stand behind.

Your stack, never a lock-in

Bring your CRM, or let Kaarvi keep the funnel; connect the email provider you already send from — the workflow is yours either way, never locked to a vendor.

How solutions are born

This started as a workflow. It became a product.

Verified Outbound is what happens when a working workflow proves itself on the platform. The repeated work hardens into a solution any team can switch on — governed and receipted. Every waiting draft can be withdrawn and any address can be stopped for good. Three things it can’t take back: a delivered email, a paid lookup, and a record already written to your CRM. It is run by the same intelligence that runs everything else in Kaarvi. More are coming, industry by industry — and the workflows your team repeats are candidates for the same path.

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